11 Best Volunteer Time Tracking Solutions for Your Nonprofit

Photo by Rémi Walle

Tracking your volunteers’ work hours can help you in several ways. Knowing how much time they were engaged in your organization’s activities, you can reward them accordingly. Plus, volunteer time tracking data allows gathering more funding by demonstrating how efficient your business is in delivering projects. 🎯

If you are looking for ways to track the work time of your nonprofit’s volunteers, there are several helpful software products that can help! Here are the top volunteer time tracking apps that your nonprofit should consider.

11 Best Volunteer Time Tracking Solutions

1. actiTIME

Key features: Cost tracking, Powerful reporting, Notifications

Online timesheet interface in actiTIME where every user can select task parameters
they want to see in their timesheets

At the end of the day, one of the most critical aspects of your nonprofit’s business model is showing donors how their money is being used to help the cause. That calls for putting together a handy-dandy report with a summary of your performance result.

Reports dashboard in actiTIME — set up real-time data widgets
and add report shortcuts for quick access

Thanks to actiTIME, you’ll no longer have to do it by hand. actiTIME reports can be configured to automatically show all labor and time expenses incurred by your business. Besides, the tool may be configured to help you out with budget compliance by notifying you whenever the risk of cost overruns arises. Along with the core functionality of the tool, time tracking, these features will help you create a more efficient model for your nonprofit and, in this way, stay eligible for government grants.

The best part? You can join actiTIME’s unique program and save 50% off your entire subscription. All of the benefits while only paying half the cost… what gives you a better return on investment than that? 💰

2. VolunteerHub

Key features: Comprehensive volunteer management, Scheduling, Volunteer database

Today, you can make use of great volunteer time tracking software products designed to manage volunteers and nonprofit projects specifically, and VolunteerHub is one of them. This high-quality tool includes the scheduling, recruitment and database features and, of course, it incorporates a work hour tracker as well. In this way, it streamlines all the essential aspects of volunteer management, from the search process to engagement and follow-up.

Since VolunteerHub is originally targeted at nonprofits, it doesn’t offer a discounted price for them. The price for the basic version of this volunteer time tracking software with the capacity to manage up to 1,000 volunteers will cost you $150 a month. But it’s possible to involve even more volunteers in your projects with VolunteerHub’s help, which makes it perfect for big organizations. 🏢

3. Volhours

Key features: Mobile app, Simple interface, Time approval, Instant reports

Volhours is an easy-to-use application for volunteer time tracking. You can install and configure it on your mobile device in a matter of minutes and then start tracking hours with its help just as easily, in merely a few clicks. ⚡

Besides informative reports, the app includes another valuable feature — time approval. Apply it to ensure higher data accuracy and get a clearer picture of volunteer performance in your organization.

Volhours will cost you £7 per month (+ VAT) for less than 100 volunteer sessions (which is perfect for small nonprofits). However, if you operate on a larger scale, the app will cost you from £12 to £40 (+ VAT) per month, depending on your needs. Plus, you can make use of a yearly plan with unlimited volunteer sessions for £390 (+ VAT).

4. Get Connected

Key features: Check-in kiosk, Scheduling, Automated reports

Get Connected is a perfect tool for everyone who wants to manage volunteer information, events, schedules and time in a single place. It includes a mobile app for the greater convenience of use and has handy built-in automation for faster data processing and response. For example, with this volunteer time tracking software, users can track hours automatically or streamline schedule management thanks to the recurring shifts feature. Plus, Get Connected sends automatic reminders to volunteers whenever they have to check in, which helps to keep tardiness and missed shifts in better check. 👀

Get Connected doesn’t disclose any pricing information on its website. So, to learn the details, you will have to get in touch with the Get Connected team. Plus, you can always arrange a free product demo to explore all the abovementioned (and many other useful features the software has to offer) in more depth.

5. Volunteer Impact

Key features: Training and onboarding, Robust reports, Communication, Scheduling

Volunteer Impact is a comprehensive and multifunctional platform for volunteer management. It allows you to maintain accurate volunteer profiles, train your volunteers, communicate with them online and, of course, track how much time they’ve spent helping you out.

The tool supports both manual and automatic time logging. Besides, you can apply it to collect feedback after each volunteer shift and run insightful performance reports to inform decision-making and enhance the use of resources. 📈

The price for Volunteer Impact starts at $264 per annum or $22 per month. Yet before buying a subscription, you can check out this volunteer time tracking software during a free 30-day trial and see if it’s a good match for your nonprofit or not.

6. Track It Forward

Key features: Volunteer check-in, App integrations, Reports

Much like actiTIME, Track It Forward was created with nonprofits in mind and specializes in volunteer time tracking. The tool aims to take your nonprofit from an organization that’s drowning in paperwork to one that’s digitized and virtually paperless. It helps ease the pain of starting a volunteer time tracking service by offering a base-level system.

Track It Forward doesn’t have a discount for nonprofits, but it is free for tracking up to 25 volunteers. Once you’re over the 25-headcount mark, it’s $12 per month. In summary, his software provides a base-level system at no cost for small nonprofits. However, if you’re looking for a bit more advanced software for volunteer time tracking, then actiTIME would be better suited for you. ✅

7. Time Doctor

Key features: Remote employee monitoring, Desktop screenshots, Reports

If the sole focus of investing in a time tracker is to help you increase the productivity of your staff and volunteers, then be sure to give Time Doctor a look. This helpful software offers a bevy of benefits for tracking hours and productivity. You can track things like payroll for your paid staff and even see screenshots of their desktop activity. Better yet, it can all be summarized in a timesheet or a helpful report. 📊

Some people might not enjoy Time Doctor because of the micromanage-y feel that it gives them. Since you’re dealing with volunteers, you’ll want to be respectful of the fact that they’re using personal time to help you. Thus, implementing some of the features on Time Doctor might scare them away. Another thing about Time Doctor is that it doesn’t offer a discount for nonprofits. Instead, it has a free 14-day trial that you can cancel at any time.

8. TimeCamp

Key features: Invoicing, GPS location tracking, Visual charts

TimeCamp is volunteer time tracking software. It’s excellent for adding several features that aim at increasing productivity and is especially helpful for tracking remote employees and volunteers, letting you take a peek at what everyone is working on at any given moment. 🔎

It’s free for 1 user but is $6.3 per month for each user after that. Plus, TimeCamp offers a 30% discount for nonprofits. But assuming you don’t want to be the only one watching the productivity of your volunteers, you might aim for a better solution, such as actiTIME’s.

9. Volgistics

Key features: Time tracking, Volunteer database, Document management

Volgistics is a multifunctional volunteer management software that enables nonprofits to handle their resources more efficiently and effortlessly. It offers a variety of features that turn it into an invaluable tool: time tracking, messaging, volunteer recruiting and much, much more.

Volgistics provides top-notch customer support. And for those who need some help figuring out how its numerous features work, the Volgistics team carries out live product demos and online training. Plus, the software is affordably priced and offers a free trial so that nonprofits can see it in action before committing to a paid subscription. 💸

10. Timecounts

Key features: Communication, Onboarding, Scheduling, Reporting

Timecounts is a robust time tracking tool or nonprofits. Besides being user-friendly, it contains a plethora of handy features, from volunteer recruitment and onboarding to work scheduling and team communication. Moreover, after volunteers submit the worked-out time to Timecounts, you can run different informative reports to keep tabs on progress and analyze the use of resources in depth. 🌊

Overall, this solution is a great asset for any nonprofit organization looking to streamline its operations and better support its volunteers. Timecounts offers a free trial, so you can explore all its features risk-free before deciding if it’s the right fit for your needs.

11. Dovico

Key features: Timesheeets, Costing and billing, Notifications, Reports

Dovico is a trustworthy time tracking tool for all sorts of businesses. And as a very user-friendly solution, it makes it easy to keep track of every minute your volunteers invest in work. Besides, it’s of great value in monitoring project expenses and overall progress.

Another great thing about this software is that it provides a great deal of flexibility, allowing users to tailor time tracking functionality to their specific needs. Dovico also offers a number of reports that can be customized to provide valuable insights into your various project operations, including client billing and invoicing.

Dovico doesn’t have a special discount for nonprofit organizations. However, it offers a free 30-day trial for checking how it works. 🤗

Enhance Volunteer Time Tracking with the Best Tools

Now that you’ve seen the top volunteer time tracking solutions in the industry, it’s time to find the right fit for your business. We’ve collected all the information about the benefits of using timesheets in companies of different kinds in this article to motivate you even more. Afterward, feel free to commence volunteer time tracking by signing up for a free online trial. We’ll be more than happy to assist you further!

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