actiTIME Makes Remote Team Management a Breeze

6 min readMay 25, 2021


Photo by Jenny Ueberberg

Remote work produces many benefits. It results in lower business costs, higher retention rates and improved staff satisfaction. Remote employees have a better chance to balance their professional and personal lives than office workers. They save time, energy and money on the commute and are often more motivated than those who don’t work remotely.

Taking all these positive effects into account, it’s not surprising that 90% of HR leaders believe that companies will allow their team members to work remotely, at least partially, even after the end of the Covid pandemic. And if you’re among those who plan to shift to this flexible work arrangement or have already embraced it, you know that adopting effective tools for coping with remote work challenges is a must in order for a remote team to stay productive and efficient.

As a multifunctional time tracker with a number of handy project management features, actiTIME enables businesses to efficiently address the lack of face-to-face supervision and limited access to information inherent in remote work. It assists in managing teams with greater success, regardless of whether they attend the office or not.

Online timesheet interface in actiTIME where every user can select task parameters
they want to see in their timesheets

So, let’s look at how actiTIME can help you organize tasks, monitor team progress and keep track of employees’ time.

Keep Your Team Organized

Proper task organization is key to efficient and successful performance. To fulfill their roles properly and without time-wasting, your remote team members should clearly understand what and when they are supposed to do and which results they are expected to present.

actiTIME has the Work Scope Management functionality to help you keep your remote team well-informed and organized. With its assistance, you can create new projects / tasks and assign them to the right workers so everyone knows what they are responsible for. The best part: in actiTIME, you can write detailed descriptions for your tasks and projects, adding links to shared documents and other vital sources of information if needed. You can also set deadlines and estimates for tasks to prevent employee procrastination and consequent project overruns.

After all the tasks are created and allocated, your remote team members can easily access the necessary work information by clicking on a task name either in their timesheets or the Tasks interface.

Monitor Project Progress and Stay Efficient

Effective progress monitoring is pivotal when managing remote teams. Without it, you’ll struggle to identify project problems early on. You won’t be able to avoid cost and schedule overruns or keep employees accountable for their daily activities.

actiTIME has plenty of features to monitor team performance with ease. Let’s explore them one by one:


Online timesheets are actiTIME’s core functionality. By instructing your remote team members to make time entries on a regular basis, you will see how many hours they spend on different tasks and whether they utilize their working time efficiently.

Estimate tracking.

actiTIME timesheets are equipped with visual estimate trackers that display the percentages of total task estimates tracked. If your team stays on schedule, an estimate tracker remains green. But when it turns yellow, it means you exceeded the predetermined limit by some degree. By keeping everyone aware of the risk of schedule overruns, this feature will help you adhere to project plans much better.

Timesheet comments.

Your remote employees may leave comments next to each time entry in their timesheets, notifying you of any problems they faced during the day or explaining what they managed to accomplish. Even small daily notes will add greater performance transparency and help you hold remote employees accountable for how they utilize their working time.

Insightful reports.

You can see all the data submitted to actiTIME by your remote employees in the form of comprehensive reports and well-structured charts. They allow managers to analyze the use of business resources, evaluate projects’ financial performance or review time off and overtime statistics both in real time and historically. If you need a bird’s-eye picture of everything that’s happening in your remote team, actiTIME’s reporting functionality is your best friend.

Cost of Work report in actiTIME calculating cost of work of individual users
based on their hourly rates

Automatic notifications.

actiTIME notifications serve multiple purposes. They can remind your remote workers to fill in timesheets on time or let you know about budget overruns, upcoming deadlines, worked-out estimates, etc. You can set actiTIME notifications in line with your progress monitoring needs and receive all the vital information on remote team performance promptly.

Kanban board.

As one of the most popular project management tools, the Kanban board makes progress monitoring incredibly easy. Just create the necessary workflow statuses in your actiTIME account and ask your remote team members to move their tasks to the right sections of the Kanban board as the work advances. Using this tool, you will see what’s completed and what is left to do and, as a result, will be able to improve workload management.

Kanban board in actiTIME displaying custom workflow statuses
and actual time vs. estimated time

Offer Flexibility

Remote work means that each of your team members has a different work environment. Some of them will continue to work from home while caring for family members. Others will choose to attend local co-working spaces or even try out the digital nomad lifestyle once the traveling restrictions are gone. So, as a remote team manager, you need to recognize the uniqueness of your employees’ life circumstances and provide them with necessary tools to adapt to work requirements and stay productive in any situation.

actiTIME Mobile is one of such tools. Using this application, your remote team members can record working hours from any location and on the go. Besides, they can track time automatically with simple one-click timers and make time entries in the offline mode. Thus, even when an employee is dealing with an unstable internet connection or similar emergency, with actiTIME, they can report about their daily work activities in an accurate manner and no matter what.

Know Where Your Remote Employees Are

When managing a remote team, you can’t always be sure if employees are actually available at their work stations and doing their job when they are supposed to. As a means to address this challenge, managers frequently resort to excessive employee tracking or take on a laissez-faire attitude. However, both of these options are rather detrimental — the former leads to employee stress and dissatisfaction, and the latter increases the risk of poor performance and low productivity.

So, what should a remote team manager do?

actiTIME’s straightforward leave management functionality is the golden middle in terms of control over employee availability. It neither takes random computer screenshots nor makes long reports on users’ online history. Instead, it cultivates the culture of trust by allowing your employees to let you know whether they plan to work or take a day off on a particular date.

You can integrate actiTIME with actiPLANS to advance your leave management functionality and get hold of multiple useful tools for long-term time off planning.

Leave management in actiPLANS — create an unlimited number of leave types, get your team to request and plan their time off and review employee availability

With the actiPLANS mobile app, your employees may also notify you about any lateness or other changes in their personal schedules. In combination with regular time tracking, these features will help you stay aware of what your remote workers do from day to day without micromanaging them or compromising their trust.




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