Free Online Absence Management Systems

5 min readDec 17, 2020
Photo by Ant Rozetsky on Unsplash

No one can be at work all the time. Even the healthiest and most dedicated employee gets sick or has something come up from time to time. 117,383 Americans called out of work in 2019, accounting for 2.8% of the entire working population.

Unfortunately, this can lead to an insurmountable amount of complexity when it comes to running an organization. This gets even trickier when it comes to running large businesses. Considering that there are nearly 6 million companies in the United States with over 1,000 employees, this is a very serious problem indeed.

That’s where online absence management systems come in. Absence management systems let you keep track of all of your human resources in real-time, so you know exactly who’s on hand and who’s missing. This lets you allocate your resources intelligently so you’re never caught off-guard or short-handed.

These are 5 of the best absence management systems to help you keep track of your employees!

The 5 Best Online Absence Management Systems

Not all absence management systems are created equal. Each one has its strengths and weaknesses, so different software will meet different needs for different sectors.

1. actiPLANS

actiPLANS makes our list of the best attendance management systems as it’s much more than simply an absence tracking program. actiPLANS tracks missed work and scheduled absences alike. It’s streamlined and simple to use, making it a benefit for employees and management alike. It even keeps track of how much time off employees have, which is automatically deducted from their total when an absence is approved.

Leave management in actiPLANS — create an unlimited number of leave types, get your team to request and plan their time off and review employee availability

Once actiPLANS is set up, getting time off is as simple as sending an email. At that point, management or HR simply needs to click a button to approve or deny time off. Even better, actiPLANS’ interface is a convenient, easily understandable calendar format. This way, nobody’s time off is overlooked or conflicts with one another.

Employees can even inform their manager if they need to leave work via actiPLANS’ portal.

actiPLANS makes all of this data available in one centralized format. This means that data’s available to all managers and HR, ensuring that everybody’s on the same page. Even better, the online format means that data only needs to be entered one time, removing the potential for inaccuracies and human error.

2. HRnest

HRnest is another great web-based absence management system that gives your HR department everything they need to fulfill their daily functions through one convenient, centralized format. Requests for time off, paid-time off accrued, and employee files are available along regular payroll features like hours worked and even a schedule for the entire company!

Employees can easily submit all of their requests for time off through the portal, which can then be easily approved or denied with one click. The software can be accessed via any device, as well, making it easy and efficient for employees to request time off.

3. Leave Dates

Leave Dates is an easy-to-use, clean, and well-designed app that makes keeping track of all of your scheduling needs. It also ensures that employees’ privacy is provided for, as only the people who need to know why you’re requesting time off are able to access the pertinent details.

Leave Dates also integrates effortlessly with other calendar software, as well, making it easy to include it in your existing workflow. It also comes with a convenient app that’s easy to use and easy to understand.

Finally, Leave Dates is customizable in a number of different ways. You can customize the rules to accommodate your company’s leave policy, for one thing. You can also set the beginning of your calendar year, making it adhere to New Year’s proper, the beginning of the tax year, or any other date that’s significant for your organization.

4. OfficeBot

OfficeBot is an absence management system with a little bit extra. It also lets you keep track of your employees’ shifts, so you know exactly where your entire team is at any point and time.

Apart from its absence and shift management features, OfficeBot also offers many of the functions of some of the other absence management apps we’ve already discussed. Employees can file for time off directly through OfficeBot’s online portal. HR can approve or deny time off requests, as well, through the very same portal.

All of this, combined with OfficeBot’s slick, intuitive interface make it well worth a look if you’re considering an absent management solution!

5. Freshteam

Freshteam is also an absent management platform with a little bit extra. It’s a fully functioning HR software, letting you do all of your hiring, onboarding, and employee management through one central platform.

HR can even make organization charts and employee directories right through Freshteam.

6. LeaveBoard

Last but not least, we leave you with LeaveBoard. LeaveBoard is a simple and easy to use absence management portal that is still versatile and powerful enough to manage your entire enterprise.

One of LeaveBoard’s most striking features is its ability to create Teams. That way you can track absences and schedules for different sections of your organization.

Finding the right absence management software solution empowers your business with everything you need to stay informed of your employees’ needs, whereabouts, and human resources, so you’re never caught off guard or left short-handed!

Are You Looking For Absence Management Software?

Keeping track of employees and workers gets more complex all the time. With so many companies being remote now, it’s gotten next to impossible. That means absence management software is only going to keep getting more important as the years go on.

If you’re ready to find out how absence management software can facilitate and streamline your business processes, start using actiPLANS today!




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