Organizing a Productive Work Environment
with Absence Management Tools

5 min readJun 19, 2017

There are several reasons why accurate absence records are important for businesses of any size. They help avoid conflicts at work, prevent unscheduled absences, and boost employees’ discipline. There are many tools that provide absence management features for different companies’ needs, so to save you some time, we made a review of leave planning software. Let’s take a look!

1. actiPLANS

actiPLANS offers a transparent and time-saving leave management process. With a simple and straightforward leave request approval procedure, the tool frees up managers’ and employees time spent on planning future leave schedule.

actiPLANS supports unlimited number of custom leave types that can be configured to affect PTO or Sick Days balance — the balances are calculated automatically Run reports to review your team’s absence history, upcoming leaves, or employees’ leave balance changes.

actiPLANS seamlessly integrates with actiTIME, work time tracking tool. Together they create a robust work & leave time management system that is helpful for HR, team & project managers, and accountants.

A native mobile app for iOS and Android allows you to submit leave requests away from the desk and inform your colleagues if you’re coming in late or leaving early.

2. TimeTac Leave Management

Leave time management module of TimeTac time-tracking tool offers a range of helpful features. It supports different leave types, allows absence monitoring, and provides a simple leave approval procedure.

The app provides managers with a team calendar overview and statistics for planning future workloads. Compare upcoming work amounts with the available resources, avoid planning something important for public holidays, and monitor absences within the team.

3. Engage

Engage Holidays is a simple absence tracking tool for small and medium businesses. It allows tracking different types of holidays, reviewing absence schedules, and set up notifications on absences. The tool is helpful for HRs and small team managers for keeping track of leaves within the team.

The tool has a feature that helps avoid the “rush hour” at the end of the year when many employees book holidays at the same time so that they don’t lose their unused yearly leave time. A reminder is triggered when a user approaches to the specified amount of unused days. Also, users can easily review how many days they have spent and how many are still remaining.

4. My HR Toolkit

My HR Toolkit holiday and absence planning tools provide managers with comprehensive information on vacations, sick days, and other types of leaves taken by the employees. Thanks to reports and charts, managers can identify trends and plan workloads for future. Automatic Bradford factor calculation helps understand dynamics of the least predictable leave type — sick leave.

The tool automatically calculates holiday entitlements for new employees, full-time and part-time staff. It also provides a request approval procedure for an easier leave confirmation. So the solution is of help not only for HR managers, like its name suggests, but also for team leads and project managers.

5. Staff2

Staff2 is an HR tool for small businesses with an absence management module. This module provides the basic leave time requesting and tracking features: request approval, absence calendar, and overview of employees who are in the office. It also allows managers to keep track of employees’ tardiness, including the reasons why they are late for work.

The tool supports custom absence types. It is also possible to set up limits for each absence type: define how many consecutive days can be taken for that type and how many instances of that leave an employee can have per year.

Among this product’s specific features, sick leave pattern is worth mentioning. The program automatically calculates sick leave frequency for specific week days and shows it in a chart.

6. aCloud TeamSeer

TeamSeer is a widely used holiday management software that is designed to reduce time expenses for leave tracking and cut down on costs of unplanned absences. Alongside with basic request-and-approval functionality, the tool provides automatic calculation of holiday allowance, saving hours of administration time.

The product provides visibility and transparency of leave management process. Easy booking and approval procedure and availability of the data on spent and remaining leave time helps regular employees and managers keep track on past and upcoming absences.

7. E-Days

This employee self-service tool offers a smooth procedure of absence management and measurement. While reducing time expenses on leave planning, it also helps fight absenteeism. The system tracks trends of employees’ absences and helps identify and prevent unscheduled time off. Managers can view the dynamics on various charts that can be created in the software.

One more feature that helps keep track of absence trends within the company is automatic calculation of Bradford factor. The system highlights the events of increased absences, helping managers handle absenteeism, plan work ahead and create a healthy and organized work environment.

8. Appogee Leave

Another HR tool with an absence tracking module that helps manage leaves, track sick days and prevent unscheduled absences, and overview trends within the team with the help of informative reports. Its configuration options allow adjusting the tool for specific companies’ needs, reducing leave management time.

Appogee offers sickness tracking for better attendance and workload planning. Absence reporting and sick time charts visualize trends and take measures to prevent possible attendance problems.

9. HR Locker

The tool is designed to make leave management process in companies more efficient: it offers employees’ self-service features and a transparent attendance tracking process. Once configured for the company’s needs, HR Locker reduces administration overheads related to absence management.

System users can see their leave allowance with all necessary details and get informed on leave requests and approvals by email notifications. This way, leave management process in the company doesn’t take too much time and effort of both managers and regular employees.

10. TimeOff Management

This is an open-source absence management solution for small and medium businesses. It can be hosted on the company’s own server and integrate with other systems. For those who prefer avoiding additional efforts for deploying a time-off tracking system, a cloud-hosted option is offered.

The software supports custom leave types that can be recorded in the system and then displayed on calendar views for specific users, teams, and date ranges. Managers can limit the number of days that can be taken for each leave type and set up public holidays as non-working days in the system.




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